Crunchyroll Hime’s Cosplay Cup – Virtual Crunchyroll Expo 2020

Crunchyroll Hime’s Cosplay Cup will take place on Saturday, September 5, 2020 at Virtual Crunchyroll Expo 2020 and is open to cosplayers of all skill levels. All interested participants will need to have a V-CRX 2020 badge to participate.

Subject Matter:

Costumes- Crunchyroll Hime’s Cosplay Cup is a showcase of fan-created costumes from anime and anime inspired shows and games. Need help deciding what to make for the competition? There are hundreds of series to inspire you here: https://www.crunchyroll.com/videos/anime

Presentation Length- Entries are limited to one minute and are to be filmed by the entrant prior to competition. Each participant is permitted to only be a part of one entry in the competition. All finalist entries will be submitted ahead of time via MOV or MP4 as per instructions by CRX Cosplay staff.

Presentation Content- Presentation should showcase a title/ series from anime and anime inspired shows and games. While we want you to have fun and be creative with your entry, content should be appropriate for a teen audience. Additionally, no nudity, excessive violence or offensive content, including use of makeup to darken skin to appear as a different human race will be allowed.

Soundtrack/ music- Entries may use their own soundtrack as audio for their filmed entry, subject to Cosplay Director’s approval. No soundtrack submissions which include offensive language, offensive subject matter or go over the one minute time limit will be accepted.

Props- Small props, such as magical wands and staves may be wielded as a part of your entry provided they are handled safely and not thrown. No realistic weapons, such as prop guns (without orange tip) or live steel will be permitted. Large props, such as background elements, are permitted, but must be handled solely by the participant and/or their designated stage ninja(s). Large, background props will be judged as a part of “Performance” only. Any stage ninjas you use for setting up your performance must observe social distancing guidelines and are, ideally, of your same household. Safety first!

Special Effects- No fire, fireworks, strong strobe lights, pyrotechnics, or anything deemed dangerous may be used as a part of your entry and will result in disqualification. If you have any questions, please reach out to the Cosplay Director.

Emcees- They are your friends and want you to put your best foot forward! If you are accepted as a finalist, you’ll be asked to submit a short introduction for your entry for them to read. Do not involve the Emcees in your presentation in any way.

No Sandbagging- Costumes which have won a major award (Best in Show, Best in Category, etc) at another pop-culture, comic or anime convention may not participate unless the costume has undergone changes of at least 40%. You must disclose if your entry includes costumes which have won in competition and the steps taken to alter by the minimum percentage. We want you to bring something new and exciting to the competition!

Construction Criteria- Our competition is one of three main pillars: construction, performance and innovation. As such, we expect all costumes to be at least 75% constructed by the entrant, with help by parents/ family also acceptable. If your entry does not make this threshold, either by disclosure or by findings from the judges, you may be allowed to compete, however your entry’s score will be zero in the “Construction” category. Remember- honesty is the best policy!

Special note - while this is a cosplay competition and prizes are awarded for skill, it is not a lookalike competition. Entries will be judged on the costume’s overall faithfulness to the character and series. We understand some design liberties may need to be taken when making something from the 2D world work on a flesh and blood person. We encourage you to innovate and make your favorite character work for you!

The Pillars:

Construction- This is how well the costume(s) in your entry are made and how suited they are to the character being depicted. Any changes to the original design should be explained and all construction techniques will be judged by complexity, execution and appropriateness for the character, series and filmed presentation. We encourage you to use reference art or photos to help show your character and look you are going for.

Performance- This is how you appear and how entertaining your entry is to the judges and the audience. More than just being flashy, is your entry easy to understand with clear scripting and sound? Will it make others interested in the series you are portraying? Are you showing confidence and stage presence? Performance in our show is all about bringing anime to life in your best, most authentic way and this is your chance to shine!

Innovation- This is how your entry brings something new to the table. Be it a construction technique used in a novel way or a performance that does something delightfully outside the norm, this category is how your entry takes the traditional cosplay performance and levels it up into something new and innovative. Let your imagination fly!

Initial selection and portfolio screening:

Prospective entrants should present a pitch portfolio in PDF format of no longer than 5 pages (8.5 X 11 Letter size) in length no later than 11:59PM PDT July 26, 2020. The pitch portfolio should include the following:

  • Name of entry
  • Entry level (Beginner, Intermediate, Advanced)
  • Name/ Age of participant (both real name and cosplay name)
  • Series and character
  • Presentation overview (rough script/ setting- this is your pitch to get selected for competition, make it memorable!)
  • Costume progress so far (it can be rough at this point, we just want to see you have started)
  • List of/ link to some previous costumes/ awards won if applicable

From the submitted pitch portfolios, no more than 30 entries will be selected to compete in the show. These finalists will be informed by July 31, 2020.  Finalists will be required to submit a final presentation overview , costume progress update for construction judging and final video of your performance by 11:59PM PDT 08/23/2020 to solidify their place in the contest. If updates are not received by this time, alternates will be selected to fill any open spots. Though finalists will be notified they have been selected for the competition by July 31, 2020, we plan to publicly announce the finalists in batches throughout the month of August, 2020. Because of this, we will ask the selected finalists to keep their selection confidential until publicly announced.

Finalist Portfolio and Soundtrack: Selected finalists will need to submit their final costume progress portfolio (for construction judging) and final filmed entry in MOV or MP4 format by 11:59PM PDT 08/23/2020 for review by the Cosplay team. Entry can be no longer than 1 minute in length and utilizing the background/ other tech materials provided by CRX staff. Costume progress portfolio must be in PDF format and no longer than 5 pages (8.5 X 11 Letter size) in length. This portfolio is different than your pitch portfolio and will need to showcase the work put into, costume/ character references and detail of your costume. Being a virtual competition, this portfolio will be viewed by the judges in place of traditional in-person construction judging. This final costume progress portfolio will be presented to the judges for review ahead of the performance is shown at Crunchyroll Expo 2020 and is a tool to help make the judging process go smoother, so be sure to make yours first-impression worthy! If you do not submit this portfolio on time, you will not be allowed to participate in the competition and an alternate may be chosen in your place.

Finalist Prize Eligibility: All competitors accepted into the show will need to submit tax paperwork ahead of the competition in order to be eligible for prizes. These will be sent upon acceptance of your final portfolio and filmed entry. Though the competition is open to all territories that have the Crunchyroll service, we can only ship physical prizes within the US and Canada. Prizes: Listed below are the confirmed prizes at this time- We are working to add even more! All finalists will receive a special commemorative ribbon for being in the show.

All Finalists:

Each finalist in Crunchyroll Hime's Cosplay Cup will receive a commemorative item, such as a ribbon or medal, in thanks for their participation in the event.

Judges Awards:

Open to all competitors. Each Judge for Crunchyroll Hime's Cosplay Cup will select their personal favorite entry to receive:

  • * Small engraved prize

Category Prizes:

Open to all entries in each skill category

Best Construction- Beginner

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Performance- Beginner

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Innovation- Beginner

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Construction- Intermediate

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Performance- Intermediate

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Innovation- Intermediate

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Construction- Advanced

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Performance- Advanced

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Best Innovation- Advanced

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $200 cash

Special Prizes:

Director’s Choice- Open to one competition participant, who through outstanding organization, communication, and skill most exemplifies the spirit of the competition.

  • Trophy
  • Callout in post-show Crunchyroll News article
  • “Favorite Things” Prize Pack
  • Invitation to return to Crunchyroll Expo 2021 as a cosplay competition judge, including airfare, hotel and compensation

Crunchyroll Hime’s Rising Star- Open to participants in the Beginner and Intermediate categories. This prize is for the entry that shows true potential in the world of cosplay. We can’t wait to see them become a true star!

  • Trophy
  • Callout in post-show Crunchyroll News article
  • A brand new heavy-duty sewing machine and notions
  • $2000 cash

Best In Show- The best of the best, the crème de la crème. Best in Show is for the entry with the ultimate wow factor, a total package exemplifying exquisite construction, stage presentation and innovation all working in perfect harmony.

  • Trophy
  • Callout in post-show Crunchyroll News article
  • $5000 cash

Crunchyroll Expo Cosplay staff reserves right to not award certain prizes if a qualified entrant is not available. Have questions not covered in the rules? You may contact the Virtual Crunchyroll Expo Cosplay Director through this email address:  CRXCosplay@reedexpo.com

Good luck- we can’t wait to see what you’re planning for Crunchyroll Hime’s Cosplay Cup at V-CRX 2020!

Reed Exhibitions, a division of RELX Inc. (“RX”) is not a sponsor, endorser, or administrator of this competition, and RX is not affiliated with this competition in any way. By participating in this competition, each participant hereby releases and holds harmless RX and its parents, subsidiaries, affiliates, and divisions, and each of their respective directors, officers, employees, agents, shareholders and successors from any and all liability associated with this competition.

FAQ

The rules state I need a Virtual Crunchyroll Expo 2020 badge to participate. How can I get one?

Information about badges will be shared soon and we appreciate your patience. Please stay tuned to www.crunchyrollexpo.com, and sign up for our newsletter for the latest updates on Virtual Crunchyroll Expo 2020.

Do I need to be in the United States to participate?

Not at all! Crunchyroll Hime’s Cosplay Cup is open to fans with a Virtual Crunchyroll Expo 2020 badge. All written submissions should be in English and all email correspondence with contestants will be in English. Soundtrack for finalist performances may be in other languages. However, due to certain restrictions, physical prizes may only be shipped to addresses in the US and Canada.

May my entry be a group?

While we plan to allow groups (and group skits) in future versions of Crunchyroll Hime’s Cosplay Cup, for our event at Virtual Crunchyroll Expo 2020, we are allowing individual entries only. We truly believe in fairness and safety first, so to better ensure proper social distancing from our competitors, it’s individuals only this year. For selected finalists, you may have a “stage ninja” help you with large props or performance, provided they live in the same household as you. If the Chrunchyroll Hime’s Cosplay Cup team identifies unsafe behavior, it will be grounds for disqualification.

What’s the pitch portfolio and what do I need to do?

Along with filling out your interest form, the purpose of your pitch portfolio is to go into more detail about what you plan to do for your entry and to show costume progress. The Virtual Crunchyroll Expo 2020 Cosplay team will be using these to determine the finalists for the show. You don’t need to have your costume done at this point, but you should have at least started. The format is no more than five 8.5” X 11” pages in PDF format. It’s due no later than 11:59PM PDT July 26, 2020. After you complete your interest form (https://expo.crunchyroll.com/Forms/Cosplay-Competition/Individual-Cosplay/), you will get a welcome email that includes a guide and sample template. Have fun with it and we can’t wait to see your ideas!

What’s the final portfolio and what do I need to do?

This is a different document than your pitch portfolio and will ONLY be created by the selected finalists and alternates. This document is primarily for our judges to see the details of your costume and any notes on your performance you wish to call out. Since we are being safe and cannot do detailed construction judging in person, this should include detailed shots of your construction, highlighting things you would in a traditional, in-person construction judging at a cosplay competition. This document should be no more than five 8.5”X11” pages in PDF format and is due no later than 11:59PM PDT 08/23/2020. Instructions for submission will be emailed to finalists by the Virtual Crunchyroll Expo Cosplay staff.

If I’m selected as a finalist, what are the video requirements?

Please keep in mind that ONLY the selected finalists and alternates will need to submit a video and submitting a video before you are selected as a finalist will not be accepted.

Finalists will be permitted to record their entry, which should be no longer than one minute in total length, in their home, on their property or in a secluded place, observing ample social distancing, safety and hygiene. Ideally, the competitor them self records their own entry, but we understand you may wish to get help from someone in your own household to record. With the exception of using a “stage ninja” from your own household, if needed, the competitor should be the only subject in the video. The Crunchyroll Hime’s Cosplay Cup team takes safety very seriously.

Entries recorded at any location where proper social distancing is not possible will not be permitted. Any entry that is found to have been recorded with unsafe and non-socially distant conditions will be disqualified. Finalists may use multiple cuts if desired to better show their costume, but the entire performance should take place on one scene/ location. Additionally, no excessive filters, deepfakes, green screen / chroma key effects, special effects or motion graphics will be permitted. Only practical effects, props and backgrounds will be allowed.

Final video should be in full HD, 1920px X 1080px resolution, 16:9 aspect ratio in either .MOV or .MP4 format. Your final entry should be recorded horizontally. If you have any questions, please reach out to CRXCosplay@reedexpo.com before submission. 

Why are you asking for my cosplay related social media handles? Is this going to be a popularity contest of who has the most followers?

Not at all! We are asking for this to get an idea of your body of work in cosplay, if you have one and we realize many cosplay enthusiasts choose to put the work into building their cosplay skill more so than their following. The Virtual Crunchyroll Expo Cosplay team may also use this to cross-check your selected skill level to help ensure fairness. In short, we don’t care about follower numbers, this is about your creations!

Do I need to be over 18 years old to participate?

No. You just need to have a badge to Virtual Crunchyroll Expo 2020 to participate. Contestants under the age of 18 will need to have a parent or guardian’s permission and, if selected as a finalist, your parent or guardian will need to fill out the required forms should you win a prize.

Do I need to cosplay from a show on Crunchyroll?

We’d love to see you cosplay from one of the hundreds of shows and games available from Crunchyroll, but it is not required. This competition is for fan-created costumes based on anime and anime-inspired shows and games and, of course, anything under the Crunchyroll umbrella is fine. If you have any questions on whether your costume idea is appropriate for the show, please contact the Virtual Crunchyroll Expo 2020 Cosplay staff via email at CRXCosplay@reedexpo.com and we will reply as soon as we can.

What about Western shows and games that are not anime inspired? May I compete in a costume from that?

Generally, no. Crunchyroll Hime’s Cosplay Cup This competition is for fan-created costumes based on anime and anime-inspired shows and games. If you have any questions on whether your costume idea is appropriate for the show, please contact the Virtual Crunchyroll Expo 2020 Cosplay staff via email at CRXCosplay@reedexpo.com and we will reply as soon as we can.

Can I buy or commission my costume to participate in Crunchyroll Hime’s Cosplay Cup?

No. This is a competition for fan-created costumes and the costume should be at least 75% made by the entrant. Premade items like undergarments, wigs and shoes are fine, as is help from a parent or member of your household. If your costume is found after submission to be bought or commissioned and you were selected as a finalist, it is grounds for disqualification. If you are allowed to compete, your score in the “construction” category (worth 1/3 of your score) will be marked zero. Honesty is the best policy and we can’t wait to see what you make!

May I re-wear a costume I’ve made for this competition?

While we’d love to see new creations for this competition, we understand this might not be feasible due to the current environment. That said, if your costume is self-created according to the rules, it is fine to enter with. To discourage what is known as “sandbagging” in costume competition circles, If your costume has won a major or best-in-category award in competition, you will need to both disclose this and change at least 40% of the costume in order for it to be eligible. If you have any questions or are unsure, please contact the Virtual Crunchyroll Expo 2020 Cosplay staff via email at CRXCosplay@reedexpo.com and we will reply as soon as we can.

I’m a professional costumer/ cosplayer/ designer, may I participate in Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020?

Yes, you are absolutely welcome to submit your entry for the competition. In virtually all cases, you should select the “advanced” category for your entry.

What’s the “Director’s Choice” award and how can I win it?

This is a special prize awarded by the Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020 Cosplay team and given to one competition participant, who through outstanding organization, communication, and skill most exemplifies the spirit of the competition. We want to reward good citizenship, organization and detail as well as skill. Through this, the winner will show inherent potential talent for judging and, as a part of the prize, will be invited to be a part of the judging panel for the next Crunchyroll Hime’s Cosplay Cup. This prize is open to all skill levels.

What is the Crunchyroll Hime’s Rising Star award and how can I win it?

The Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020 Cosplay staff realize it takes a lot of courage to start along the path of becoming a cosplayer, let alone perform for a crowd, which can be quite intimidating! This is a special prize to call out and uplift emerging talent. It is open to participants in the Beginner and Intermediate categories. This prize is for the entry that shows true potential in the world of cosplay. We can’t wait to see them become a true star!

Who will be the Emcees and Judges for Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020?

These will be announced soon. Stay tuned!

I’m interested in being a judge for Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020 How should I inquire about this?

We are currently in the process of confirming judges, but there’s always the possibility we may have an opening. Please contact the Virtual Crunchyroll Expo 2020 Cosplay staff via email at CRXCosplay@reedexpo.com and we will reply as soon as we can.

What should I do if I have a question about Crunchyroll Hime’s Cosplay Cup at Virtual Crunchyroll Expo 2020 not covered in the rules and not covered in the FAQ?

For anything not covered, we’re here to help! Please contact the Virtual Crunchyroll Expo 2020 Cosplay staff via email at CRXCosplay@reedexpo.com and we will reply as soon as we can.

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